The cost of clocking employees

What can you buy for 8p? Some sweets maybe? (Not a Freddo that’s for sure!)

How about peace of mind?

For just 8p per day, you can enable your employees to clock their hours, track their breaks and know your payroll data will be correct – because the Citadel system automatically applies your rules.

(Those rules could be overtime, shift payments, break deduction or more.)

Employee clocking ROI

Let us start by saying, as you know – every business is different. How one organisation checks its timesheets and payroll, and how another calculates its overtime will always have differences.

How long your manager might take to check a weeks’ worth of shifts, vs another, will also be different, so calculating that return of investment is never an exact science.

We can however pinpoint the ways you will gain ROI, and you can then work out if these fit with your business processes.

Rule enforcement savings

Unless you hire a manager solely to enforce your working rules, time theft, lateness and rule breaking will always be an issue. The Citadel account can enforce those rules automatically, without you needing to do anything other than set it up.

Example – ‘Karl’ is late. He’s always late to shift. Before you had to manually give him a warning, and manually deduct any pay you needed to take due to lateness.

With a Citadel account, you can set clear rules for rounding’s and grace (how late or early you can be). This means if Karl, or any other employee is late, your system will automatically deduct a set amount from them.

Next time Karl clocks five minutes late, fifteen could be automatically deducted with no input from you. If Karl begins to turn up early, his clocking won’t count until the time you start.

Payroll & timesheet savings

As said, how long something takes your payroll and management team will be different from business to business. If you have a dedicated payroll manager who can check each time card, input the data and send for final approval – great.

But what if you could cut out the middle person, this would save a lot. Imagine if your payroll was taken directly from the time clocks. Employees only paid for what they clock in and out and rules and overtime automatically applied.

Managers would simply have to scan the timesheets for any obvious errors and export to your payroll software.

Not only do you save time and resources, but more money due to the reduced human error factor.

Protection for the future

It’s a horrible situation to be in, but employee disputes do happen, and if the worst come to worst and your businesses needs to go to tribunal, do you want to be scrabbling for sheets of paper with employee hours on?

Of course not, instead you can go with a clear digital track of hours worked, absence, lateness and more.

Best of all, if you purchase a Citadel time clock, its biometric – meaning only the employee in question can clock in for themselves, using their fingerprint.

Find out more about our clocking systems here.

Any questions, or if you’d like to request a free online demo to see how clocking in with Citadel could work for you, call 01761 410015, email us or click the chat icon.