Employee time clocking

Why your employees need to start clocking time

Employee time clocking. We have all had experiences clocking in and out. It could be in and out of a secure app, to a hotel, gym or more. So why is work any different?

In this article, we’ll walk you through the benefits of adopting an employee clocking system.

What is a clocking system?

An employee time clocking system is any method used to track employee hours and attendance.

The method for your employees to clock could be via App, Biometric terminals, RFID cards or fobs, or web browser.

When employees clock in, the data is sent to the clocking software in real-time. Automating their timesheet.

What is the benefit of a clocking system?

There are plenty of benefits to implementing an automated clocking system in your workplace.

On top of the time saved for automation. A clocking in system will give you a more accurate payroll.

Because clocking data is taken directly from the employees at their point of entry/exit. You will know that you’re not paying for any missed hours or unauthorised absences.

The data from clocking in and out will also power your system to report on absence, breaks, departments and more.

Your system will enable you to have true business insight into your labour.

How are manual timesheets different from automated ones?

Manual timesheets can take up to 10 minutes for a single entry. Add that time to your payroll process and you could be spending hours at a time entering data.

Not only that, but manual entry can lead to time theft and mistakes.

Tesco – the UK’s largest retailer – had to reimburse around 140,000 employees to the tune of £9.7m after a move to a new system led to a ‘technical error’ involving those who had salary sacrifice arrangements.

With automated timesheets, your employee hours are already input as well as any pay rules activated.

This means your management need to simply check over the timesheet before exporting it and uploading it to your payroll bureau.

What happens when someone forgets to clock out?

This differs from clocking system to clocking system.

With a Citadel account, you will be notified of absence via your dashboard.

Once notified and the reason is obtained, you can decide whether to manually fill out the timesheet. In the case of a missed clock. Or leave it blank, for non-payment.

How can I make sure my employees clock in at all?

Not only do you need to create an attendance policy, outlining the need and expectations of your workers.

But you also need to clearly explain how the system will benefit them.

In the case of Citadel:

  • It helps ensure that everyone’s getting paid properly
  • It gives workers transparency with timesheets
  • Absence is tracked correctly – no more missed days off
  • Overtime and pay rates are automated. 0 human error.

As an employer, it’s important to create incentives for your employees to stay honest and follow protocol when clocking in.

These incentives could be a longer break once a month. A chocolate bar or a yearly award. It’s really up to you.

How can clocking help you with employee productivity?

As we’ve discussed, a clocking in system can help you keep tabs on your employees hours. It can also give you an idea of how productive or unproductive your employees are.

Since you know how long each employee works each day. And even in what department. It is simple to get an estimate of productivity by dividing total time spent on output, vs clocked in hours worked.

How Citadel by Chronologic can help 

Whether you’re starting your first business or looking to better run your current one, it’s important to know how to make sure your employee time clocking is every day.

A simple clocking system like Citadel can make this process a breeze.

Whether you choose or clocking terminal, which can be relocated to whatever site it’s needed. Or your workers clock via our free Clocking App.

We’re here to help you collect and know your workforce data.

Find out more about our clocking systems here.

Any questions, or if you’d like to request a free online demo to see how clocking in with Citadel could work for you, call 01761 410015, email us or click the chat icon.