Clocking In System Roles and Permissions
When choosing a clocking in system, software settings might not be the first thing on your mind. But making sure employee roles and permissions are secure and easy to use is vital.
Having a digital timecard and payroll data will undoubtedly make your business admin run quicker. However, you will also need a solid process to ensure your clocking data is not open to time theft and fraud.
You need Roles and Permissions.
What is clocking in roles?
Roles within a clocking system is a way of categorising the users. Each role enables the user access to more, or less of the system, depending on their category.
Within the Citadel by Chronologic settings, you can select the role of Admin, Supervisor or Employee.
What is clocking in system Permissions?
If roles categorise employees, permissions are what each category can or can’t do.
For instance, Admins are the employees with the most permissions within Citadel. They can see and edit who else is an admin, can add supervisors and edit employee permissions (such as online clocking and more).
Supervisors can be permitted to view employee timecards and edit them if they see a time discrepancy. Admins can choose to allow supervisors to see all workers. Or only see the Supervisors set department data, to avoid security issues.
Employees can see a list of all employees within the system but will have access to view more of their own details only.
Why you need roles and permissions?
Without these settings, your employees will be able to view and edit timecards themselves, adding more or less hours as they see fit, and leaving your data open to fraud and corruption.
They’ll also be able to see other employee hours and pay, causing GDPR and data issues for your business.
Find out more about Citadel by Chronologic Roles and Permissions, here – https://help.citadeltime.co.uk/roles/role-and-permissions/
Find out more about our clocking systems here.
Any questions, or if you’d like to request a free online demo to see how clocking in with Citadel could work for you, call 01761 410015, email us or click the chat icon.
