Clocking cases – Falsified Timesheets worth $50,000!
Being in charge of the security of prisoners. Especially those with violent sexual crimes, or mental health issues is a big responsibility.
Like many facilities, the people in question were paid to do this directly by the state. So when taxpayers money is being embezzled or defrauded how can the facility ensure it never happens again?
The wife of a psychiatric security specialist working at the Civil Commitment Unit for Sexual Offenders in Iowa has confessed to falsifying her husband’s timesheet records in order to receive more pay.
The woman in question, Renae Rapp, was able to steal at least $52,618.19 in excessive pay for her husband over 18 months. Claiming as many as 90 hours of overpaying in two weeks.
Once caught, the Iowa auditor’s office ran a full report. Between Sept 2019 and Feb 2021, the husband worked hours equating to around $4,400 of pay. But was compensated with close to $57,000.
How did this happen? Renae Rapp was also an employee of the facility in the admin department. She used her husband’s key fob to clock him in and out of work and had access to the T&A software to adapt workers times as needed (if someone forgets to clock in/out) and upload them to the state system used to issue paychecks.
The lesson learnt:
In this case, insider compliance was to blame. Anyone trusted can make changes to timesheets or export them to the payroll bureau. However, where was the management or supervisors to check hours?
The reporting feature included with most time and attendance or clocking systems should also show labour costs – and have flagged to management when the amount kept rising.
This clocking case is a great example of its not simply just investing in a clocking system and assuming no one will try to get away with time theft, but using the tool to simplify payroll checks – especially with state-paid workers.
In Iowa, theft of $10,000 or more is a felony carrying up to 10 years in prison. No charges have currently been made.
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